A share certificate is a legal document issued by a company to its shareholders. It serves as evidence of the number of shares owned by the shareholder and includes important details such as the shareholder's name, the number of shares, the distinctive numbers of the shares, and the date of issuance.
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There are situations where you might need to get a duplicate share certificate if you have any issue of share certificate:
If you lose or misplace your original share certificate, you will need a duplicate to prove ownership.
In case your share certificate is stolen, a duplicate is essential for safeguarding your investment.
If the original certificate is damaged or mutilated, a duplicate will be needed to facilitate any transactions.
Incidents like fire, flood, or other natural disasters can destroy your share certificates, necessitating the need for duplicates.
Section 46 of the Companies Act 2013 provides a way to acquire duplicate share certificates, and it is important to follow Rule 6 of the Companies (Share Capital and Debentures) Rules, 2014, in this regard. To apply for a duplicate share certificate, you need to collect some specific documents. These documents ensure that the request is genuine and help the company process your application efficiently. The documents required include:
An indemnity bond on non-judicial stamp paper protects the company from any future claims related to the original share certificate.
A copy of the First Information Report (FIR) filed with the police in case of a misplaced or stolen share certificate. The FIR must include: Details of the lost certificate Name registered on the share certificate Folio number of the share certificate Number of shares issued Share certificate number
An affidavit confirming the loss or destruction of the original share certificate.
Documents like an Aadhar card, PAN card, or passport to verify the identity and address of the applicant.
If available, a photocopy of the original share certificate can be helpful.
The process of obtaining a duplicate share certificate involves several steps. Here is a step-by-step guide to help you understand the procedure:
Inform the company about the loss, theft, or damage of your share certificate. This can be done through a written application or by filling out the form.
Collect and submit all the necessary documents, including the indemnity bond, FIR copy, affidavit, and identity proofs.
The company will verify the documents and may publish a notice in newspapers to announce the loss of the share certificate. This step ensures that no fraudulent claims are made.
The company's board of directors will review the application and documents. Upon approval, they will instruct the issuance of a duplicate share certificate.
Once the application is approved, the company will solve the issue of duplicate share certificate with a unique number and necessary endorsements indicating that it is a duplicate.
The procedure for duplicate share certificate can be challenging. Shares Claim Dost offers comprehensive services to assist you in this process:
Choosing Shares Claim Dost ensures that the process of obtaining a duplicate share certificate is handled efficiently, legally, and with minimal hassle. Our dedicated team is here to help you reclaim your financial assets and manage the process seamlessly. For more information or to start the process of obtaining a duplicate share certificate, contact Shares Claim Dost today. Let us be your trusted partner in safeguarding your investments.
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